Forwarding of e-mails is among the topics I recieve contacted about the most. And, one which also causes hurt feelings and misunderstandings more than some other topic. E-mails flow in from onliners asking regarding a nice strategy for telling someone they worry about, relative, friend or associate to never forward attachments, chain e-mails, religious and political commentary or maybe the jokes that happen to be so prevalent online.
Most onliners are afraid to inquire about others to stop. Individuals who are motivated to stop, irrespective of how nicely, get offended and feel like their thoughtfulness is just not appreciated. But lets think about this a moment. How really thoughtful is it to go through the multi forward, then a lot of e-mail addresses thus hitting send? Well, your mind had to think about those steps but does that will make that effort truly thoughtful. I dont think so
Allow me to share the five Rules of Forwarding E-mails that those people who are being truly thoughtful follow. If everyone followed these simple little rules all the problems associated with forwarded e-mails might be avoided. Adhering to these guidelines will assist both those thinking they are thoughtful and those who dont wish to appear otherwise:
Dont forward anything without editing out each of the forwarding >>>>, other e-mail addresses and also headers and commentary from the rest of the forwarders. Dont make folks look of all the gobbledygook to see what it is you thought was worth forwarding. Should you must forward, only forward the exact guts or content in the e-mail that you will be of your opinion is valuable. Read this neat free program to assist you: Email Stripper. For Macs: TextSoap 7
If you fail to take time to write an individual comment towards the person you might be sending to towards the top of your forwarded e-mail then you shouldnt forward it at all.
Think carefully about if what you really are forwarding is going to be of value (accurate information search for hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (are they using exactly the same spontaneity as you may do) for the person on the other side. Or can you just believe it is worthy? If you cannot consider why anyone you might be forwarding to would like to have the e-mail then dont forward it. If on company time using company e-mail think not twice, but three times if forwarding will be worth the potential risk of your on-the-job credibility and professionalism being diminished.
It should go without saying (However I need to say it because folks do this anyway.) that forwarding of chain letters; regardless how noble this issue may appear, virus warnings or something that says to everyone you know simply shouldnt be forwarded because typically it is plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is no chain to get rid of or continueno cause or effect whether you need to do or otherwise not. Also, the fact is not all the commentary will be appreciated by the opposite side should they have an alternative viewpoint than you dobe very careful here.
If you must forward to more than one person, put your e-mail address inside the TO: field and all of others you are sending to within the BCc: field to protect their e-mail address from being published to the people they have no idea. It is a serious privacy issue! Usually do not perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses inside the To: or Cc: field by continuing to forward those visible addresses to the contacts! Remove any e-mail addresses in the body in the e-mail that were forwarded by people who brush away from the privacy in their friends and associates.
The above mentioned 5 rules may help qualify if the e-mail is worth forwarding and the best way to do so should it be. If these efforts cannot be made, there is no excuse to get mad or have hurt feelings when required to stop. Of course, if required to stop forwarding, one shouldnt get mad; just realize the person on the other side certainly has the authority to make that request.
With an aside, also remember that in case you are forwarding a non-public e-mail that was sent to you, you must have the senders permission to forward it through to others (or post it publicly). E-mails are copyright protected by their authors. Not only that, common courtesy dictates that you ought to ask the article author first in the event the e-mail sent for the eyes only could be forwarded to strangers or others where it was actually not originally intended.
At the conclusion of the day, in terms of receiving unwanted forwarded e-mails, should you fear hurting someones feelings by asking these people to stop forwarding you e-mail, know they probably meant well, were really contemplating you, were attempting to make a point ahhh, just hit delete!